Emergency Contingency Procedures ECP Logkeeping	Doc No.: ECP 10-00 Revision: 01 Date: 15 Oct 2024 Issued by: DPA Approved by: MD

10. LOG KEEPING

To ensure that Shipboard Personnel at all times will maintain correct log keeping on board in the event of emergencies.

10.1. RESPONSIBILITIES

• Master: Verifying / signing logbooks for Deck, Engine and Radio.
• Chief Officer: Deck logbook / Oil Record Book II.
• Chief Engineer: Engine logbook / Oil Record Book I.
• GMDSS Officer: Radio logbook.

10.2. GUIDELINES

• (a) The logbooks are the most important evidence material existing on board, and it is therefore of utmost importance that these are correctly kept at all times.
• (b) Data that are entered in the logbooks concerning an incident or casualty on board the ship shall only be facts. It should be relevant for the incident. Speculations must not be entered.
• (c) Before the circumstances of the incident are entered in the logbook, the log keeper must ensure that he has collected all available information about the incident. This must be kept in mind as the logbook will be used as evidence in the event of a maritime declaration and in connection with settlement between the Company and the underwriters.

10.3. LOG EXTRACTS – EVIDENCE

• (a) Log extracts must be an accurate recording of what has been entered in the logbooks, and relevant to the incident.
• (b) The log extracts shall be written so that the incidents and the actions are entered in chronological order.
• (c) The importance of agreement between points of time and actions noted in logbooks of different departments are emphasized.
• (d) Extract shall be made from all logbooks where the incident is mentioned. Photocopies to be attached where required.
• (e) Log extract shall be signed by the log keeper and the Master.